Accounts Executive - Corporate Finance

Vendor Reconciliation:

• Ensure that top vendor reconciliations are completed every month per tracker.
• Ensure SSC performs accurate reconciliation for as many vendors every month.
• Local AP to review SOA reconciliations within 2 days upon receipt from SSC.
• Ensure follow-up with vendors on outstanding issues in the reconciliation.

Invoice Processing/GRIR Reconciliation:

• Ensure that invoices are processed in a timely manner by SSC and in accordance to the contract terms.
• Ensure aged invoices > 1.5 months are investigated and have valid reasons.
• Ensure timely submission of e-invoices downloaded from vendors’ portal.
• Scanning of hard-copy invoices (minimal) to SSC.
• Assist SSC to follow-up with BUs on challenging cases.
• Work with SSC on the GRIR reconciliation and ensure no aged items more than 30 days.

Balance Sheet Reconciliation:

• Ensure regular review of BS accounts in accordance to the guidelines.
• Ensure regular follow-ups with BUs on un-cleared advance payments per the BS reconciliation.

Payments:

• Ensure bank approvals are completed within the cut-off time.
• Check reconciliation of netting payments for intercompany transactions within the TreasuryStream system.
• Weekly review of “Blocked” invoices in SAP.
• Review of payment proposals and ensure all documents required to be paid are included.
• Prepare manual cheques (as and when required)

Reimbursement:

• Be well-verse with Reimbursement Guidelines and perform adhoc checks to ensure SSC is validating expense claims accurately.
• Address issues relating to expense claims when escalated.

Adhoc Tasks:

• Weekly GST review.
• Assist with the preparation of PowerPoint presentations materials.
• Assist with audit confirmations, internal and external audits.
• Assist with month-end and year-end close, including but not limited to AP Accruals.
• Any others as assigned by the supervisor.