Documentation Specialist
- 📅
- 23000002 Requisition #
- 📅
- Feb 20, 2023 Post Date
o Manage Project Site Folder documentation for different Project Phases.
o Responsible for acquiring Site Folders approved by ensuring proper and accurate documentation.
o Handles meeting and coordination to both Client and Subcontractors with regards to collection /completion/approval of Site Folder Documentations
o Activity Schedules, updates and other various matters concerning project implementation.
o Responsible for monitoring and updating of all project information from the Client and Internal Project Teams.
o Generates Report for the Management and Client and assist in the resolution of the issues and concerns with regards to Document Folder.
o Accomplish specified task and assignment as directed by the Project Manager and Deputy Project Manager.
o Maintain current document files with current versions and superseding of redundant version.
o Responsible for the timely, accurate, and efficient preparation and monitoring of all documents of the Project.
o Responsible for document control, document archiving, document imaging and maintenance of the Project document.
o Maintain the documents under safe custody without any damage or deterioration with easy traceability.
The above job description includes, but not limited to, the following tasks.
o Labeling, sorting, and categorizing documents for ease of use.
o Retrieving documents upon request.
o Outlining a long-term storage strategy.
o Adhering to regulatory requirements.
o Working with colleagues to ensure consistency of documentation practice across the company.
o Training employees on efficient documentation usage.
o Assisting with both internal and external audits.
o Ensuring documentation integrity.
o Controlling access to documents.
o Removing documents that are obsolete.
o Utilizing storage software and applications for electronic filing.
o Performing transcription and conversion work.
o Proofreading documents upon request.
Qualifications:
o At least graduate of any 4-year course.
o With minimum of one (1) experience in Documentation Controller works.
o Experienced with Telecom Project.
o With a strong background in the ISO documentation process.
o Attended efficient documentation usage or equivalent ISO documentation process.
o Proficient in using MS Office Application (especially MS Excel and MS Word) / With good communication skills in both verbal and written. / Can work with minimum supervision and work under pressure.
